HRIS Specialist

Who We Are

RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.

Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!

Job Summary

The HRIS Analyst is responsible for the administration, optimization, and ongoing support of the company’s Human Resources Information System (HRIS). This role serves as the critical bridge between People Operations and IT, ensuring seamless system functionality, data integrity, and integrations across platforms.

The ideal candidate brings strong technical expertise, including experience with databases, SQL, and Power BI, enabling advanced reporting, analytics, and data-driven decision-making. This role plays a key part in improving system efficiency, enhancing reporting capabilities, and supporting business growth through accurate and accessible HR data.

Essential Duties \& Responsibilities

• Maintain and optimize the HRIS (Paycom), ensuring accurate data entry, system configuration, and ongoing functionality
• Manage system upgrades, patches, and enhancements in partnership with vendors and IT
• Troubleshoot system issues and provide end-user support to HR, managers, and employees
• Ensure system compliance with internal policies and external regulations
• Stay current on new releases of features and functionality from HRIS platform provider, and summarize release notes and communicate across the team
• Extract, transform, and analyze HR data from the HRIS and other databases using query tools
• Develop and maintain dashboards and reports in Power BI to support leadership decision-making
• Ensure data integrity through regular audits, validation processes, and system controls
• Translate business needs into actionable reporting and analytics solutions
• Manage and support integrations between HRIS, payroll, benefits, ATS, and other enterprise systems
• Collaborate with IT and vendors to design, implement, and maintain data integrations and APIs
• Troubleshoot integration issues and monitor data flows across platforms
• Provide technical guidance on system capabilities and data architecture
• Identify opportunities to streamline HR processes through automation and system enhancements
• Recommend and implement best practices for HRIS functionality and data governance
• Support continuous improvement initiatives across People Operations
• Participate in system implementations, upgrades, and integrations
• Act as a liaison between HR, IT, Finance, and external vendors
• Support audits, compliance reporting, and ad hoc data requests
• Train HR team members and end users on system functionality and reporting tools
• This position may require travel to RailPros’ headquarters, field offices or client offices, work sites and other project related locations
• Up to 10% travel
• Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
• Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
• Adhere to all company policies, procedures, and applicable laws and regulation
• Other duties as assigned or required to meet the business needs

Qualifications

Knowledge Skills and Abilities:

• HRIS platforms and system configuration
• SQL (data extraction, joins, transformations)
• Power BI (dashboard creation, data modeling, visualization)
• Database environments
• System integrations and APIs
• Advanced Excel and data analysis
• Strong written and verbal communication skills
• Naturally curious and proactive in identifying opportunities to automate and optimize business processes
• Analytical mindset with strong attention to detail
• Problem-solving and technical troubleshooting skills
• Ability to translate complex data into clear insights
• Strong collaboration across HR, IT, and business stakeholders
• Process improvements and continuous optimization focus
• High level of data integrity and confidentiality

Required Education And Experience

• Bachelor’s degree in Human Resources, Information Systems, Business, or related field (or equivalent experience)
• 3–5\+ years of HRIS or HR technology experience (multiple HRIS system experience preferred)
• Strong SQL skills with experience querying data from relational databases or data warehouses
• Experience working with Power BI (or similar BI tools) to build dashboards and reports
• Hands-on experience supporting HRIS platforms (e.g., UKG, Workday, ADP, Oracle, etc.)
• Knowledge of HR processes, data structures, and compliance requirements

Why RailPros? Build Your Career Where Culture Leads The Way

• A People First Culture (Caring): At RailPros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.
• A Workplace Where Your Voice Matters (Sharing): Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.
• A Company Invested in Your Growth (Progress): Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.
• An Innovative, Industry Leading Environment (Innovation): Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.

Benefits \& Perks

• Comprehensive Health Insurance: Includes medical, dental, and vision coverage.
• Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.
• Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.
• Life \& Disability Insurance: Employer provided coverage with additional voluntary options available.
• Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.
• Paid Time Off (PTO): With carryover each year.
• Paid Holidays: For full time employees.
• Wellness Programs: Access to wellness initiatives and resources.
• Discount Programs: Exclusive discounts on products and services.
• Company Merchandise Allowance: Company funded allowance for our online store.
• Health Savings Accounts (HSA): With employer match.
• Health Reimbursement Arrangement (HRA): Employer funded.
• Flexible Spending Accounts (FSA): For dependent care expenses.
• Employee Assistance Programs (EAP): Support for personal and professional challenges.
• Professional Development: Opportunities for training and career growth.
• Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.
• Tuition Reimbursement: Support for continued education or professional development.
• Professional \& Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.
• Culture \& Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.

Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strong core values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving.

If you’re passionate about making an impact and want to grow with a dedicated, supportive team, join us and contribute to our success.

Equal Employment Opportunity (EEO)

RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations unless doing so would impose undue hardship. For accommodation requests, contact [email protected].