Legal Assistant

Avata Partners is seeking a

Legal Support Specialist

professional who provides administrative and operational support to attorneys and legal staff to ensure the efficient management of legal matters and daily office operations. This role is responsible for coordinating a variety of administrative functions, maintaining organized workflows, and supporting the timely completion of legal and client-related tasks.

Responsibilities:

• Prepare, format, proofread, and finalize legal documents, correspondence, and transactional materials in accordance with Firm standards.
• Support attorneys throughout transactional matters and litigation, including document preparation, electronic court filings, scheduling, and client communications.
• Manage attorney calendars, meetings, travel arrangements, expenses, and time entry.
• Coordinate new client onboarding, including conflicts, engagement, and billing setup.
• Maintain client files and records using the Firm's document management systems.
• Coordinate client billing and resolve billing issues with internal departments.
• Serve as a resource on Firm policies and procedures and collaborate with attorneys, staff, and other departments to ensure efficient workflow.
• Court Filings.

Qualifications:

• High school diploma or equivalent required.
• Five or more years of related legal support experience, or an equivalent combination of education and experience.
• Previous experience in a law firm or professional services environment supporting multiple attorneys.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), legal terminology, and legal document formatting.
• Working knowledge of civil litigation, discovery, docketing, and calendaring processes.
• Experience with state and federal court filings, including Electronic Case Filing (ECF).