Academic Advisor

Position Information

Hiring Department

: Extended University

Hours:

40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status:

Exempt

Earliest Start Date:

As soon as possible.

Salary

: $40,000 annually.

Required Application Materials

• Resume
• Cover Letter
• List of three references

Incomplete applications will not be considered.

Position Summary

Summary:

Under general supervision and with moderate latitude for independent judgment and initiative, this position serves as an academic and co-curricular advisor and mentor to students from admissions through graduation. Advisors are expected to ensure accurate course selection to maintain academic progress, appropriate advising to engagement opportunities, assistance with understanding and maintaining financial aid eligibility, and persistence to degree completion.

Essential Functions

Through a standard holistic model, this position delivers personalized advising and support to an assigned cohort of students to enhance the student experience. Advisors are responsible for developing academic and co-curricular plans that create meaningful pathways to degree completion, promoting student engagement in high-impact practices, bridging students’ academic, financial and social realities through social and financial literacy resources to ensure successful advising, retention, and student success strategies within cohort assignment.

Track and assess students’ satisfactory academic progress for financial aid and provide academic assistance through the respective programs/systems including evaluating TSI and other institutional test scores.

Communicates and meets regularly with assigned cohort of students; records and maintains complete, accurate advising information and student records within appropriate platforms; participate in new student orientations including presentations/activities for new students and parents; and manage retention communication campaigns within assigned cohorts.

Communicates and collaborates with colleagues and personnel across campus, including enrollment services, academic colleges, and student life, serving as an advocate for students with campus offices and resources.

Prepares appropriate and accurate email communication, advising reports, and other academic documents; is a custodian of university documents and records; maintains a high degree of confidentiality; and maintains compliance with university rules and regulations to ensure academic and administrative integrity.

Understands and supports the department’s role in accomplishing the University’s mission.

Participates in committees, professional trainings, industry conferences and conventions. Occasional travel is required.

Participate in the development, coordination, and implementation of retention initiatives, academic advising, articulation and other

related services to ensure retention and student success. Develop and implement student support initiatives designed to assist online

students with the successful completion of degree programs.

Successfully utilizes all Microsoft Office software and institutional software systems including the student information system and online scheduling platform.

Employee agrees to abide by Code of Ethics set forth by the University of Texas at El Paso and the University of Texas System; complies with all state and University policies.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications

Education:

Bachelor’s Degree

and

Experience:

Two years of related experience and/or training to the essential duties and responsibilities.

Core Competencies

Quality of Work:

Knowledge; Accuracy; Customer Service; Accountability; Commitment

Productivity:

Analytical Thinking; Problem Solving; Prioritization; Completion of Job Assignments; Initiative/Proactive

Reliability:

Adaptability; Trustworthiness; Dependability; Integrity; Attendance

Teamwork:

Collaboration; Interpersonal Skills; Communication; Contribution

Why Pick UTEP

The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan . Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

About The Department

Extended University serves as UTEP’s central hub for online and other nontraditional academic programs, professional training, and community enrichment, expanding access to the university’s high-quality educational opportunities. Through its component units, Extended University supports nontraditional learners as well as educators exploring innovative teaching modalities, fostering flexible, accessible pathways for student success and lifelong learning.

What UTEP Offers

Miner Perks and Benefits

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation \& Sick Leave
• Paid Holidays
• Employee Discounts \& Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code

• 51\.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25 pounds.

The noise level for this work environment is usually moderate.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972\. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at [email protected] , or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at [email protected] .