Vendor Management Assistant

DUTIES AND RESPONSIBILITIES

Assist in the initial Vendor Screening Process.

• Organize Initial Vendor Screening Schedules (face-to-face or online presentation/meetings)
• Make regular coordination to potential vendors on document and presentation requirements
• Prepare needed presentation and interview materials
• Logs minutes of the meeting

pre-qualified vendors for accreditation.

• Make IOM Endorsement of vendors and route for approval
• Ensure accreditation requirements are complete
• Enroll vendors for online accreditation

Attend to various accreditation concerns of vendors / endorsing groups (pending submittals/deficiencies).

Update and maintain vendor information such as contact information, company profiles, engagements, NFCC and other pertinent documents needed in the evaluation of contractors for shortlisting.

Perform various administrative and document management tasks within the group.

• Receive and log incoming and outgoing documents and files
• Maintain proper filing system, scanning and updating of documents

Performs other duties that may be assigned from time to time.

JOB QUALIFICATIONS AND SKILLS REQUIRED

1. Bachelor’s Degree in any four-year Business-related course
2. 1 to 2 years work experience related to Administrative and Document Management.

Fresh graduates may also be considered.

1. Proficient with MS Word, Excel, and PowerPoint applications.
2. Work experience in Real Estate Company is an advantage.
3. With good communication (written, verbal and presentation) and interpersonal skills.
4. Organized, hardworking, team oriented, and can work under minimum supervision.