Facilities Operations Specialist

Posting Summary

Working Title Facilities Operations Specialist

Role Title Admin and Office Spec III

Role Code 19013-FP

FLSA Nonexempt

Pay Band 03

Position Number 28001143

Agency Northern VA Community College

Division NV280-VP Administration

Work Location Prince William - 153

Hiring Range $55,000 - $65,000

Emergency/Essential Personnel No

EEO Category 6-Administrative Support

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs- Yes

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Varies; Typical – Mon-Fri, 6am-2:30pm

Sensitive Position No

Job Description

General Description:

The Facilities Operations Specialist provides administrative, operational, procurement, and financial support for campus Facilities operations. This role exercises independent judgment to coordinate work orders, manage budgets and purchasing, ensure compliance with state and college policies, and support facilities staff, vendors, and campus stakeholders.

This position is eligible for telework after completion of state one-year probationary period.

Duties and Tasks:

• Serve as a primary point of contact for Facilities Office, responding to inquiries and coordinating activities.
• Maintain filing systems, tracking tools, and office operations.
• Schedule meetings and support Facilities staff and projects.
• Manage and track work orders in the college CMMS system including entry, assignment, and follow-up.
• Prioritize requests and ensure timely service delivery.
• Provide reports and identify trends for the Facility Manager.
• Process purchases using eVA and the state purchase card (P-card).
• Coordinate with vendors and resolve purchasing and service-related issues.
• Track and reconcile invoices, expenditures, and budget activity.
• Monitor departmental budgets and prepare financial reports.
• Manage purchasing card (P-Card) responsibilities, including obtaining the card within 60 days of eligibility, ensuring compliance with all procurement policies, maintaining accurate documentation, and meeting audit and reconciliation requirements.
• Support emergency response efforts and maintain emergency contact information.
• Coordinate safety training with FPSS Operations Coordinator.
• Assist staff with systems.
• Maintain confidential personnel and departmental records.
• Ensure timely submission of required documentation and compliance with applicable policies and procedures.
• Exercise independent judgment in prioritizing work and resolving operational issues.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSAs:* Ability to prioritize work.

• Strong organizational, administrative and customer service skills.
• Excellent command of the English language and proofreading skills.
• Ability to work independently and to deal with people in a patient and friendly manner.
• Good telephone etiquette.
• Ability to interpret and follow oral and written rules and regulations.
• High initiative, positive attitude, and detail orientation.

Minimum Work Experience:* Experience in administrative, operations, or facilities support.

• Experience with the Microsoft Suite (Word, Excel, PowerPoint) .
• Experience supporting budget and procurement processes.
• Valid driver’s license an acceptable driving record.

Additional Considerations

• Experience with eVA, AIS, HRMS, or work order systems.
• Experience in facilities or public sector operations.

Operation of a State Vehicle No

Supervises Employees No

Required Travel

N/A

Posting Detail Information

Posting Number CLS_4400P

Recruitment Type General Public - G

Position End Date (if temporary)

Job Open Date 04/06/2026

Job Close Date 04/19/2026

Open Until Filled No

Agency Website www.nvcc.edu

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging \& Rehabilitative Services (DARS), or the Department for the Blind \& Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.

At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance \| Northern Virginia Community College.

NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program. We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.The security of our students, faculty, and staff is very important at *NOVA**. Please take a moment to review NOVA’s Annual Security Reports*.

Employees must reside in Virginia, Maryland or District of Columbia

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest.

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Supplemental Questions

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Required fields are indicated with an asterisk (*).

• * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to