Benefits & Wellbeing Coordinator

Human Resources Benefits \& Wellbeing Coordinator

Job Identification:

• Job Title: Benefits \& Wellbeing Coordinator
• Buidling: Interim Central Office (ICO)
• Reports to: HR Director
• FLSA Status: Exempt

Job Summary:

Coordinates the administration of all employee benefit programs, leave of absence requests, and district-wide wellness initiatives. Ensures organizational compliance with federal and state regulations, including FMLA and ADA, while supporting the overall well-being and retention of district staff.

Essential Job Functions:

• Coordinates the daily administration of all employee benefit programs, including health, dental, vision, life insurance, disability, and retirement plans.
• Facilitates and monitors the end-to-end leave of absence process, ensuring strict compliance with FMLA, ADA, and district policies.
• Leads the ADA interactive process by collaborating with employees and supervisors to identify, evaluate, and implement reasonable accommodations.
• Interprets benefit plan documents and legal requirements to advise employees on coverage, eligibility, and claims resolution.
• Develops, implements, and evaluates comprehensive district-wide wellness programs designed to improve employee health outcomes and engagement.
• Analyzes and interprets utilization, trends, and other program data to evaluate outcomes and prepares comprehensive reports and recommendations for management-level decision-making.
• Analyzes benefits data and utilization trends to recommend program improvements or cost-containment strategies.
• Maintains accurate employee records and ensures the confidentiality of medical information in compliance with HIPAA.
• Designs and develops comprehensive communication plans and benefits education initiatives regarding employee engagement, benefits education, EAP resources, and other initiatives that support employee overall physical, mental, and emotional health.
• Collaborates with external vendors, brokers, and third-party administrators to resolve complex billing or coverage issues.
• Conducts benefit orientations for new hires and facilitates the annual open enrollment process.
• Performs other functions as assigned.

Education and Experience:

Bachelor's degree from an accredited institution in Human Resources, Public Administration, Business Administration, Management or a related field combined with three years of experience in benefits administration, HR compliance, and/or leave management; or an equivalent combination of education, training and experience. Experience in the education sector is valued.

Required Skills and Abilities:

• Working knowledge of federal and state statutes governing the employment relationship, including, but not limited to, FLSA; Title VII of the Civil Rights Act of 1964, as amended; Elliot-Larsen Civil Rights Act; ADA; ADEA; and Bullard-Plawecki Right to Know Act; etc.
• Working knowledge of the principles and practices of human resources administration.
• Thorough working knowledge of benefits and Collective Bargaining Agreements.
• Working knowledge of data collection practices and procedures and ability to interpret statistical results and make recommendations.
• Demonstrated thorough working knowledge of FMLA and ADA.
• Thorough understanding of confidentiality and employee right to privacy issues, including HIPAA provisions.
• Computer literacy, including working knowledge of word processing, spreadsheet, database management and internet search applications software.
• Excellent verbal and written communication skills, including the ability to present and communicate to large groups of employees.
• Excellent interpersonal and human relations skills.
• Good organizational skills.

Physical Requirements:

Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.

Compensation and Details:

• Pay: $68,800-$86,000, or DOQ
• Schedule: Full-time, Year-Round, 261 days per year.
• Employee Group: Non-union salary
• Benefits: Full benefits package, including health, dental, vision, disability, and life insurance. MPSERS provided retirement plan.
• FLSA: Non-exempt

Notices:

Job Description Changes: Job descriptions may be subject to change based on the OAISD’s needs. This is meant to describe a basic overview of qualifications, role, and duties. It is not an exhaustive or fully comprehensive list as other duties may be assigned.

Ottawa Area Intermediate School District (OAISD) does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, height, weight, marital or family status, military status, genetic information, or any other legally protected category (collectively “Protected Classes”), in its programs and activities, including employment. Civil Rights Coordinators are located at OAISD, 13663 Port Sheldon St. Holland, MI 49424 to handle inquiries regarding the nondiscrimination policies and grievance procedures. Telephone (616) 738-8940 Ext: 4091\.