Rota & Database Administrator - INTERNAL

We encourage applications from all with protected characteristics, including disabled and neurodiverse candidates and from those in the Armed Forces Community. Applicants are invited to apply in Welsh, any application submitted through the medium of Welsh will not be treated less favourably than applications made in English.

Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.

Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email [email protected]

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.

We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.

Please check your email account regularly

. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Aneurin Bevan University Health Board support flexible working.

Health Board grounds are required to be smoke-free by law. Smoking is not permitted anywhere on ABUHB sites. This applies to all staff, contractors, patients and visitors. More details are available in our Smoke-Free Environment Policy . For help to quit smoking please contact our Help Me Quit Team About Help Me Quit - Aneurin Bevan University Health Board

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process

The salary scale for a Band 3 has been adjusted as part of the NHS Agenda for Change pay award for 2026/2027 and will be implemented in August 2026 backdated to 01 April 2026 where applicable.

Job Overview

PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD

We are seeking a highly motivated and enthusiastic individual for a 6 month opportunity of rota and database administration across the managed and hosted GP practices.

The successful post holder will assume the role of rota administrator, co-ordinating rota’s across seven practices, booking sessions for clinical and non-clinical staff and supporting recruitment administration for sessional GPs.

Experience of Microsoft office packages is required and training can be provided in the rota management system.

Rota Management is desirable and the ability to work to deadlines, with accuracy is key.

Hours of work are between 8am to 6pm Monday to Friday, based on the needs of the service. The post will be based at Brynmawr Medical Centre, although there will be a requirement to support rota management across managed practices Brynmawr, Blaenavon, Bryntirion and Tredegar, alongside hosted practices, Gelligaer, Lliswerry and Pontypool. There maybe occasions that travel between these sites is required.

Main duties of the job

To communicate with GP’s, non-clinical staff and all other levels of staff within the organisation on a regular basis to ensure quality delivery of the Rota System. Checking their availability and utilising tact and persuasive skills when additional shift uptake as and when needed. Sometimes at very short notice to fill immediate gaps.

Ability to analyse risk to the service and service users when resources are limited and realised the implications and importance of raising any concerns to management.

Ensuring the maximum use of the available resource to deliver the quality standards for the service. To resolve problems as they arise in a responsive and professional manner and report back information to the Business Support Manager or Head of Service. Post holder is to provide rota cover between the hours of 08:00 – 18:00hrs.

The post holder will manage their own work load and work independently to defined departmental policies and procedures.

This post is fixed term for 6 months until 31st December.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

Aneurin Bevan University Health Board (ABUHB) is a multi-award-winning NHS organisation serving the communities of Gwent. With more than 14,000 staff and volunteers, we provide safe, high-quality, and compassionate care across hospitals, GP practices, community services, and mental health settings. As a University Health Board, research, education, and innovation are central to our work, supporting evidence-based practice and continuous improvement.

Our work is guided by the Gwent Strategy 2025–2035, which sets out our long-term ambition to create a fairer and healthier future for our population. We focus on prevention, reducing health inequalities, and working in partnership with local authorities, voluntary organisations, and communities to improve health and wellbeing.

We are committed to creating an inclusive, supportive workplace where people feel valued, respected, and able to develop. Our values of

Kindness, Integrity, and Respect

shape how we care for patients and how we treat one another.

We offer a wide range of learning and development opportunities, flexible working where possible, and a comprehensive NHS benefits package. Working for ABUHB means being part of an organisation that values its people and offers the chance to build a meaningful and rewarding career while making a real difference to the lives of others.

English

Essential criteria

• Qualifications and/or Knowledge
• Experience
• Aptitude and Abilities
• Personal Qualities

Desirable criteria

• Experience
• Aptitude and Abilities

English

Essential criteria

• Other

Desirable criteria

• Other