HR Payroll & Benefits Coordinator

About the Role

The HR Payroll \& Benefits Coordinator provides essential administrative and coordination support across payroll, benefits, and core HR operations for a multi-office firm. This role is highly detail-oriented and plays a key role in ensuring accurate employee data, smooth payroll processing, compliant benefits administration, and a positive employee experience.

Key Responsibilities

Payroll \& Employee Data

· Support payroll data accuracy by coordinating employee lifecycle changes with Finance and Payroll.

· Ensure timely setup and maintenance of employee records in HRIS and payroll systems.

· Assist with payroll-related reporting, audits, and reconciliations.

· Support payroll activities related to onboarding, role changes, and separations.

Benefits \& Leave Administration

· Serve as the primary point of contact for employee questions related to benefits, COBRA, and leave programs.

· Provide one-on-one benefits orientation for new hires and support ongoing benefits education.

· Process benefit enrollments, changes, and terminations in coordination with finance and vendors.

· Manage administration of leaves of absence, disability paperwork, and unemployment claims.

· Support and help project-manage annual open enrollment activities and data files.

· Work directly with benefits brokers and carriers on data management and issue resolution.

Onboarding \& Offboarding Support

· Coordinate day-one onboarding logistics, documentation, system access, and benefits enrollment support.

· Process I-9 and E-Verify documentation in partnership with office administrators.

· Create and maintain personnel files and separation documentation.

· Support exit processes and data tracking.

Compliance \& Documentation

· Track completion of required compliance and training programs.

· Post required labor notices in applicable systems and office locations.

· Assist with compliance reporting and audit-related requests.

· Maintain accurate HR records, forms, and documentation.

HR Operations \& Coordination

· Maintain HR calendars, checklists, and shared trackers.

· Create and update HR forms, templates, and process documents.

· Distribute routine HR communications (onboarding instructions, reminders, key deadlines).

· Support special projects, SOP documentation, and firmwide HR initiatives as needed.

Qualifications

· Associate’s or Bachelor’s degree in Human Resources, Business, or related field.

· 3–5 years of experience in HR administration, payroll, and/or benefits coordination.

· Strong attention to detail and ability to manage confidential information.

· Experience working with HRIS and payroll systems; ADP experience preferred.

· Working knowledge of benefits administration, payroll processes, and HR compliance basics, including employees based in California

· Excellent organizational skills and follow-through.

· Strong customer-service mindset with employees and managers.

Why Join Us

This role offers hands-on exposure to payroll, benefits, and HR operations in a dynamic, multi-office professional services environment—ideal for someone who enjoys precision, employee interaction, and building strong operational foundations.