Legal Administrative Assistant

We are seeking a highly organized and detail-oriented

Legal Administrative Assistant

to provide comprehensive support to attorneys within a fast-paced law firm environment. The ideal candidate will have strong legal billing experience, exceptional administrative skills, and the ability to manage multiple priorities while supporting several attorneys and practice groups. This role requires professionalism, discretion, and a proactive approach to ensuring efficient day-to-day operations.

Location:

San Francisco, CA (onsite)

Salary:

$100,000 - $110,000

Key Responsibilities

• Prepare, review, and process complex legal billing and draft client invoices in accordance with firm and client guidelines.
• Manage attorney calendars, schedule meetings, coordinate appointments, and track important deadlines.
• Arrange and coordinate domestic and international travel, including itineraries, accommodations, and expense reporting.
• Provide administrative support to multiple attorneys and practice groups, prioritizing competing requests and deadlines.
• Maintain client files, correspondence, and legal documents with a high degree of accuracy and confidentiality.
• Assist with client communications and serve as a professional point of contact for internal and external stakeholders.
• Utilize e-billing platforms to submit invoices, monitor billing status, resolve billing issues, and ensure compliance with client requirements.
• Support attorneys with document preparation, formatting, proofreading, and general administrative tasks.
• Coordinate conference calls, virtual meetings, and firm events as needed.
• Ensure all administrative processes are completed efficiently and in accordance with firm policies and procedures.

Qualifications

• 5\+ years of legal administrative or legal assistant experience within a law firm environment.
• Strong legal billing experience, including preparation of complex client invoices and billing adjustments.
• Experience supporting multiple attorneys and practice groups simultaneously.
• Proficiency with e-billing platforms and legal billing systems.
• Demonstrated experience managing calendars, scheduling meetings, and coordinating travel arrangements.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• High level of professionalism, discretion, and attention to detail.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.