Hermeus is a venture-backed defense aviation company reclaiming the lost art of rapid iterative prototyping to build the fastest aircraft in the world today. By prioritizing relentless hardware iteration, we deliver high-speed systems at the pace of the modern battlefield. We work with the Department of War to provide the high-speed capabilities our nation and its allies need to maintain a durable, asymmetric advantage.
We need your help to effectively manage the wide range of time demands for a small group of senior executives at Hermeus. You’ll be empowered to own the executive’s calendar and help them more effectively manage when, where, and how they execute their duties. Your impact on the business is massive as you team with the business’ senior leaders to deliver the world’s fastest airplane.
RESPONSIBILITIES:
Manage daily calendars for ~2- 3 senior executivesRespond to internal and external meeting requestsArrange travel, accommodations, itineraries, and all correspondence related to arrangements as neededAct as point of contact for external guestsPlan and host external meetingsEstablish the standard for all future EA hires at Hermeus. This includes building out any processes/standardsMust be willing to travel to LA, ATL or DC as needed, and comfortable working across different environments or schedules.
MINIMUM REQUIREMENTS:
A minimum of 4+ years administrative experience supporting senior level executives in a fast-paced environment preferredExcellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and externalStrong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow throughMust be able to work onsite in LA a minimum of one day per week as needed by leadership to support growing organization.Demonstrates curiosity and a desire to understand the company goalsAbility to handle constant changeProven ability to handle confidential and sensitive information in a professional mannerExcellent attention to detail and accuracyStrong Microsoft Office Suite skills Proficient in scheduling meetings in multiple time zonesExperience planning and booking international travelHandling exec's monthly expense reports
PREFERRED SKILLS AND EXPERIENCE:
Experience coordinating executive-level meetings requiring security clearance. Experience working with CRM systems Experience supporting engineering/product teams.