Legal Secretary

Legal Secretary / Assistant : Step Into a Senior-Level Role \| New York

EXCLUSIVE INSTRUCTION

This is not your typical assistant role!

We are partnered with one of the world’s largest and most respected law firms to find a high-calibre Legal Secretary / Assistant ready to step up into a senior-level support position offering real responsibility, autonomy, and visibility from day one. If you’ve got around 2 years’ legal experience and are looking to accelerate your career in a fast-paced, global environment, this is a standout opportunity.

This is an amazing opportunity to join a top-tier New York team where you’ll act as the right hand to high-performing attorneys, taking ownership of key workflows and playing a direct role in delivering exceptional client service.

You’ll operate with real independence coordinating work, managing priorities, and acting as a central point of contact while building the foundation for long-term progression.

Core duties:

• Acting as a trusted point of contact for clients, delivering a polished and responsive service
• Managing complex, international calendars and coordinating meetings across time zones
• Screening and prioritising communications to streamline attorney workloads
• Supporting client onboarding (conflicts, engagement letters, systems)
• Taking ownership of billing processes – proformas, budgets, and client liaison
• Coordinating travel, expenses, and vendor payments
• Preparing and formatting high-quality legal documents
• Supporting meetings, events, and video conferences
• Maintaining accurate client/matter records and supporting compliance processes
• Collaborating across teams and stepping in as a go-to support resource

Experience:

• Around 2 years’ experience in legal or professional services
• Strong organizational skills with the ability to work autonomously
• Confident communicator with a proactive, solutions-focused mindset
• Advanced Microsoft Office skills
• Exposure to billing / e-billing systems (highly desirable)
• Bachelor’s degree preferred

This is a genuine opportunity to step into a senior-level support position early in your career. You'll join a globally recognised firm known for excellence and innovation, work in a high-impact, client-facing role where your contribution is visible. Access to structured development and long-term progression and the chance to be part of a collaborative, inclusive, and high-performing culture!

In line with wage transparency guidelines, the salary for this position is $90,000 – $105,000, depending on experience.