Procurement Officer (Hardware/IT Equipment Focus)

Core responsibilities:

1\. Operational Responsibilities

• Review and verify the accuracy of Purchase Requisitions (PR) and process Purchase Orders (PO) in accordance with established procedures
• Coordinate with suppliers to procure goods and services
• Conduct price and commercial comparisons to select appropriate suppliers
• Negotiate pricing and commercial terms with suppliers, and act as a check-and-balance with internal requesting teams to validate that equipment specifications and order quantities are appropriate and justified (a core KPI for this role is measurable cost savings)
• Monitor order status and ensure timely delivery of goods and services
• Accurately record procurement transactions in ERP or internal systems
• Maintain proper documentation, including PR, PO, quotations, and supporting documents

2\. Process Improvement \& System Setup

• Support the development and enhancement of procurement processes to ensure standardization and efficiency
• Maintain and update supplier database and Approved Vendor List
• Assist in designing and improving approval workflows
• Develop and maintain procurement tracking and reporting tools
• Support the implementation of ERP systems or automation tools in procurement processes
• Identify issues and recommend process improvements

3\. Control \& Compliance

• Ensure completeness and accuracy of procurement documentation in line with company policies
• Perform duties in compliance with procurement policies and regulations
• Support risk management related to procurement, including supplier and pricing risks
• Prepare data and documentation for internal and external audits

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, or a related field Experience
• Familiarity with IT hardware specifications (servers, HDDs and SSDs, RAM, GPUs, CPUs, NVRs, IP cameras, PoE switches/injectors, network switches, cabling, UPS/power backup units, camera mounts and enclosures) is a strong plus, though not required
• Minimum 2 years of experience in procurement or purchasing
• Strong coordination and communication skills
• Negotiation skills
• High attention to detail and accuracy
• Proficiency in Microsoft Excel
• High level of responsibility and integrity
• Ability to work under pressure