Legal Administrative Assistant

Success Matcher Recruitment is working with a premier boutique law firm specializing in high-stakes infrastructure, environmental, and real estate law, and they are looking for a versatile

Legal Administrative Assistant

to join their NY office.

In this role, you will be the operational backbone of a fast-paced office. We are looking for a true generalist who thrives on variety and can seamlessly pivot between complex litigation support, transactional documentation, and high-level office administration. If you are a self-starter who loves owning projects end-to-end without relying on massive corporate departments, this is the perfect home for your skill set.

What You'll Do

• Litigation Support:

Draft, proofread, cite-check, and format motions, discovery shells, pleadings, exhibits, and trial binders.

• Docketing \& Filing:

E-file across federal/district courts (CM/ECF) and specialized regulatory portals (STB, FRA/FTA). Take ownership of docketing court deadlines and case milestones.

• Transactional Support:

Prepare contract shells, manage meticulous redlines and version control, and compile complex closing binders and exhibits.

• Practice \& Office Administration:

Manage conflict-of-interest checks, new matter onboarding, billing configurations, and attorney time entries.

• Office Operations:

Oversee day-to-day office logistics including CLE compliance tracking, travel coordination, expense processing, reception, and facilities management.

What We're Looking For

• Experience:

5\+ years of legal assistant experience specifically within a private law firm environment.

• Versatility:

Proven track record of handling a hybrid mix of litigation, transactional, and administrative duties.

• Autonomy:

A self-sufficient mindset comfortable executing tasks with high accuracy in a boutique environment.

• Technical Savvy:

High proficiency with e-filing systems (CM/ECF).

• Bonus Points:

Active Notary Public commission or direct experience with federal agency portals like the Surface Transportation Board (STB) or FRA/FTA via Regulations.gov.