Intranet Administrator

Job Description:

Position goal:

Ensure the global corporate intranet’s content is organized intuitively to:

• Enhance colleague experience and accessibility with a focus on clarity, findability, usability, and scalability
• Align with firm goals, governance and compliance standards
• Integrate AI to automate tagging, content suggestions, and user experience optimization based on IA principles

Who we're looking for

As an Information Architect on our intranet team you will play an important role on our

intranet transformation project.

This role will focus on

understanding colleague and business needs to design an intuitive, efficient, and scalable information architecture for our intranet

.

You will be responsible for

creating the navigation, taxonomy, and overall content structure that will enhance user experience and support organizational goals.

Key responsibilities

• Collaborate with stakeholders to gather and analyze requirements.
• Design and develop the intranet’s information architecture, including navigation, site maps, and content taxonomy.
• Create wireframes and navigation models to guide intranet design and development teams.
• Ensure content is organized logically to improve findability and usability.
• Develop clear, consistent naming conventions and metadata schemas to describe content accurately.
• Work closely with content owners, UX designers, and developers to implement and refine the architecture.
• Conduct usability testing and incorporate feedback to optimize the intranet structure.
• Create and maintain comprehensive documentation of the information architecture.
• Communicate architecture decisions and benefits to stakeholders to support adoption and change management.
• Align intranet architecture with organizational standards and compliance requirements.
• Ensure information architecture works seamlessly across different devices and platforms.

What they will be doing/ working on:

• Leading the

information architecture (IA) design

for a global intranet transformation project

• Gathering and analyzing

business and user requirements

with stakeholders

• Designing

navigation structures, site maps, and content taxonomy

• Creating

wireframes and navigation models

to guide UX and development teams

• Organizing content to improve

findability, usability, and overall user experience

• Developing

naming conventions and metadata schemas

• Collaborating with

content owners, UX designers, and developers

• Conducting

usability testing

and iterating based on feedback

• Ensuring alignment with

governance, compliance, and accessibility standards

• Supporting

AI-driven enhancements

like content tagging and personalization

• Maintaining documentation and communicating IA decisions to stakeholders

Must Have Skills

:

• Strong experience as an

Information Architect

(preferably intranet or enterprise CMS projects)

• Deep understanding of

information architecture principles and user-centered design

• Hands-on experience creating

site maps, wireframes, navigation flows, and taxonomies

• Experience with

SharePoint Online / Microsoft 365

(intranet platforms)

• Ability to translate complex information into

clear, structured, user-friendly designs

• Strong

stakeholder communication and collaboration

skills

• Knowledge of

usability testing methods and tools

• Familiarity with

accessibility standards (WCAG) and best practices

• Experience working in

cross-functional and agile teams

Key skills, qualifications, and experience

• Proven experience as an

Information Architect, preferably with intranet or enterprise content management projects.

• Strong

understanding of information architecture principles, user-centered design, and content strategy.

• Proficiency in

creating site maps, wireframes, navigation flows, and taxonomies.

• Experience with

intranet \& content management platforms, preferably SharePoint Online and Microsoft 365\.

• Ability to

analyze complex information and translate it into clear, user-friendly structures.

• Excellent communication and stakeholder management skills. Must be persuasive and present fact-based recommendations.
• Familiarity with

usability testing methods and tools

.

• Knowledge of

accessibility standards and best practices.

• Bachelor’s degree in Information Science, Library Science, Human-Computer Interaction, or related field preferred.
• Experience working in

global cross-functional teams and agile environments.