Judicial Assistant, Circuit Court

Summary

The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support to the Honorable Autumn Gurrola . The position is responsible for administrative, secretarial and clerical tasks of high confidentiality and responsibility.

Essential Duties

• Provide organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; ordering jurors and coordinating in-house services, such as interpreters, review case files for accuracy, format compliance and completeness prior to submitting files to the judge.
• Compose and/or edit correspondence, memoranda, directives, notice, orders and other documents observing strict confidentiality.
• Prepare yearly financial disclosure forms; make travel arrangement and process travel vouchers.
• Prepare and maintain the judge’s court and professional calendar.
• Schedule and coordinate motions, hearings and conferences.
• Process electronically filed documents.
• Screen calls and visitors to the judge’s office.
• Establish a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general public.

The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.

Minimum Qualifications / Knowledge, Skills \& Abilities

High school diploma or GED and two (2) years of college or vocational school education in paralegal, secretarial skills, computer operation or closely related field and 4 years experience as a legal secretary or paralegal; or any equivalent combination of education or experience.

Relevant experience and/or education may substitute for the recommended minimum qualifications on a year-for-year basis.

Knowledge Skills And Abilities

• Exceptional written and verbal communication skills.
• Ability to e-file court documents and implement a paperless process.
• Ability to organize documents electronically.
• Proficient in a technologically driven environment with intermediate to advanced computer skills.
• Ability to type proper memoranda, briefs, drafts, opinions in the standard format.
• Knowledge of court procedures and understanding of basic legal terminology.
• Ability to be highly organized.
• Demonstrate close attention to detail and the ability to work in stressful situations.
• Must have a demonstrated ability to interact with a diverse set of people in an open and friendly manner.
• Ability to maintain confidentiality.

Additional Information

During the Application Process please upload the following ATTACHMENTS if applicable:

• Proof of education
• Proof of certifications/licenses

NOTICE:

Incomplete applications will not be considered.

Applications must be received until the position is filled.

Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate against any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711\.”

Premium Benefits Plan

• Start earning vacation and sick leave your first day of employment!
• Eligible for thirteen (14) PAID court holidays beginning your first day of employment!
• State Group Insurance Health Plan is only $8 (monthly) for individual coverage; and $30 (monthly) for family coverage!

+ HMO – United Healthcare

+ PPO – Florida Blue

• Retirement plan recognized nationally - Florida Retirement System (FRS)!
• A wide range of additional State benefits, including, but not limited to dental, vision, and disability insurance!
• State disability plan included (no cost)!
• Tax-free Flexible Spending Account and Health Savings Account!
• College Tuition Waiver Program!
• Cellular Plan Discounts!