Assistant Controller

Overview

We are seeking a dynamic and detail-oriented Assistant Controller to join our finance team. This pivotal role offers an exciting opportunity to lead financial operations, ensure compliance with regulatory standards, and support strategic decision-making. As an integral part of our organization, you will oversee a broad spectrum of accounting functions, contribute to financial reporting accuracy, and mentor team members to foster professional growth. Your expertise in accounting principles, financial software, and regulatory frameworks will drive excellence in our financial management practices.

Key Responsibilities

Daily Banking \& Ledger Management

• Cash Receipts: Review daily banking activity emails for all credits and deposits.
• Payment Posting: Identify customer ACH payments, post them directly to accounts in our ERP, and log entries on the Daily Balance spreadsheet.
• Debit Tracking: Audit and record all non-check debits including UPS fees, bank charges, and sales tax.
• Bank Reconciliation: Maintain up-to-date Operating Account and Admin Account spreadsheets; clear cleared checks within our ERP.

Accounts Payable

• Vendor Statements: Reconcile monthly vendor statements.
• Accounts Payable Invoices: Verify purchase orders and receive invoices into the system before forwarding the invoices to Accounts Payable department for input.
• Positive Pay: Using check registers input check information into the bank’s fraud management application.

Payroll

• Calculate Weekly Payroll: Review weekly timecards and calculate hours worked by employee.
• Calculate Monthly Commissions: Using sales reports and spreadsheets calculate monthly commissions for input into payroll system.
• Payroll Record Keeping: Using various records to keep track of vacation, sick leave as well as being the contact for onboarding and offboarding of employees.

Tax \& Compliance Operations

• Sales Tax: Prepare and file monthly sales tax returns and post corresponding ledger journal entries.
• Credit Applications: Complete incoming customer and vendor credit applications and route them to the Director of Finance/General Manager for signature and return.
• Fleet Registration: Manage annual truck registration renewals via mail and distribute updated tags, stickers, and registrations to drivers.

Reporting \& Internal Support

• Period Closings: Execute and process month-end financial reports.
• Specialized Analytics: Produce custom quarterly financial packages and reports as requested by leadership.
• Employee Relations: Serve as an internal point of contact to assist team members with various administrative and payroll requests.

Qualifications \& Requirements

• Education: Bachelor’s degree in Accounting, Finance, or a related field preferred.
• Experience: 3\+ years of hands-on corporate accounting, bookkeeping, or assistant controller experience.
• Software: Strong proficiency in an ERP and intermediate-level Excel spreadsheet management.
• Attributes: High organizational skills, reliable routine management, and strong communication skills.

Benefits \& Compensation

• Salary Range: Competitive salary based on geographic location and experience.
• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan options.
• Paid Vacation, Sick Leave and Holiday pay.

Pay: $67,500\.00 - $75,000\.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person