Assistant Director, Purchasing-Supply - Level II

NYC Health \+ Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

At NYC Health \+ Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Work Shifts

9:00 A.M – 5:00 P.M

Duties \& Responsibilities

The Assistant Director of Solicitations is a member of the Solicitations team within Supply Chain Services, which is responsible for the management and guidance of the solicitations processes for the entire system. This position partners with internal business owners and guides them through the Request for Proposal (RFP) process, ensuring compliance with internal policies and procedures, and assisting with the development and creation of RFPs, standardized forms, as well as presentation documents. The role interacts with the system's executive leadership where attention to detail and the ability to effectively lead a meeting are required.

The Assistant Director:

• Leads projects, leads meetings, develops scopes of work, RFPs and other solicitation documents, meets with vendors, and prepares reports with key stakeholders which may include timelines, resource needs, and potential obstacles for each project. Utilizes standard project management tools and summary documents to track and communicate status of projects.
• Analyzes business needs and ensures that functional and technical requirements are documented.
• Establishes project goals and measurements of success
• Ensures each project deliverable has clear completion criteria and acceptance plan
• Prepares and communicates regular project status information to team members, including attending required meetings, sending reports, and following-up on action items
• Ensures adherence to protocols, procedures, and project plans
• Maintains all relevant documentation and communications as part of program library
• Provides direction and support to the project team ensuring the team is informed of project changes, decisions, etc. that may affect the success of the project.
• Establishes and maintains collaborative relationships within the system in order to obtain information and content from colleagues to foster successful project completion.
• Continually works to improve systems and practices to ensure best-in-class team work product.
• Assists with project document management and organization.
• Serves as an operational resource for internal team members for expedited problem identification and resolution, provision of project-specific updates, and team interactions and deadlines.
• Perform other duties as needed.

-

Minimum Qualifications

1\. Bachelor’s degree from an accredited college or university in Accounting, Finance or Business Administration; and,

2\. Three (3) years of experience in accounting, finance or business administration, two (2) years of which must have been in a supervisory capacity within relevant areas in settings related to a hospital, medical center or health care facility; and two (2) years of which must have been in a related management of purchasing capacity or,

3\. Satisfactory equivalent combination of education, training and experience. The education cited above may be substituted for by experience on a year-for-year basis. However, all candidates must have a minimum of a High School or its educational equivalent.

Department Preferences

• Completion of project management certifications or degree; supply chain background
• High degree of proficiency in Microsoft Suite, Google Workspace required
• The individual in this position must:
• Perform duties that require creative, analytical, evaluative, and critical thinking
• Exercise discretion and independent judgment
• Be able to appropriately escalate issues of significant impact in a timely manner
• Be self-motivated
• Have excellent time management and people skills
• Be detail oriented
• Have excellent planning and problem-solving skills
• Have excellent communication skills and ability to communicate effectively with all levels of the organization
• Be able to prioritize multiple projects across the Health System

-