Procurement Executive

Key Responsibilities:

1\. Procurement \& Purchase Order Management

• Review material requirements based on customer demand, forecast, stock levels, and open orders.
• Prepare and process Purchase Orders (POs) based on approved requirements.
• Ensure correct part numbers, specifications, quantities, prices, delivery dates, and commercial terms are included in POs.
• Monitor open POs and ensure timely order confirmations from suppliers.
• Follow up with suppliers for delivery schedules and revised ETD/ETA.
• Coordinate with internal teams for PO approvals and order processing.

2\. Fastener Product Knowledge

• Develop good knowledge of fasteners such as:
• All Type of Bolts / Screws / Nuts / Washers / Studs / Rivets /Cable Tie / Threaded rods.
• Special / custom fasteners
• Understand material grades, dimensions, thread specifications, coatings, finishes, and applicable standards such as

DIN, ISO, ASTM, ANSI, and JIS

.

• Review technical requirements and coordinate with suppliers for product specifications and drawings when required.

3\. Supplier Management

• Identify and evaluate suitable suppliers for fasteners and related components.
• Obtain quotations and compare prices, lead times, MOQ, payment terms, and other commercial conditions.
• Negotiate pricing and delivery terms with suppliers.
• Maintain updated supplier details and supplier performance records.
• Develop alternative suppliers to reduce supply risks and improve competitiveness.
• Follow up with suppliers regarding delayed orders, shortages, and quality issues.

4\. Cost \& Commercial Management

• Conduct quotation comparison and cost analysis.
• Negotiate competitive pricing based on market conditions, volume, and customer requirements.
• Monitor price changes and communicate significant cost increases to the relevant stakeholders.
• Support cost-saving and cost-reduction initiatives.
• Ensure PO prices are aligned with approved quotations and commercial agreements.

5\. Delivery \& Supply Planning

• Track supplier commitments against required delivery dates.
• Monitor ETD/ETA and provide regular status updates to internal teams.
• Escalate delayed or critical orders to suppliers and management.
• Coordinate urgent requirements and expedite shipments where necessary.
• Ensure sufficient material availability based on customer demand and forecast.

6\. Quality \& Compliance

• Coordinate with Quality teams and suppliers for quality-related issues.
• Ensure suppliers provide required inspection reports, certificates, material certificates, and other documentation where applicable.
• Support supplier corrective actions for rejected or non-conforming materials.
• Ensure purchased fasteners meet customer specifications and applicable standards.

7\. Inventory \& Demand Management

• Review stock levels, open orders, customer demand, and forecasts.
• Avoid excess inventory and shortages through effective procurement planning.
• Coordinate with Warehouse and Sales teams regarding stock availability.
• Monitor slow-moving, excess, and obsolete inventory where applicable.

8\. Reporting \& Documentation

• Maintain accurate procurement records, supplier information, quotations, POs, order confirmations, and delivery status.
• Prepare regular procurement and supplier status reports.
• Maintain open PO and supplier follow-up trackers.
• Update ERP/system records accurately and on time.
• Provide procurement status updates to management and internal stakeholders.

Key Performance Indicators (KPIs)

• On-time delivery performance
• Purchase cost savings
• Supplier response time
• PO processing accuracy
• Supplier quality performance
• Reduction in overdue POs
• Inventory availability
• Lead-time improvement
• Supplier development and alternate sourcing
• Procurement process compliance.

Required Skills

• Strong knowledge of procurement and purchasing processes.
• Good understanding of industrial fasteners.
• Supplier negotiation and relationship-management skills.
• Strong analytical and problem-solving skills.
• Good communication and follow-up skills.
• Ability to manage multiple suppliers and priorities.
• Good knowledge of MS Excel and ERP systems.
• Strong attention to detail and documentation skills.

Preferred Experience

• 2–6 years

of experience in Procurement / Purchasing / Supply Chain.

• Experience in

fasteners, automotive components, engineering products, industrial products, or MRO

is preferred.

• Experience working with domestic and/or international suppliers will be an advantage.
• Experience with ERP systems such as

SAP \& D365\.

Educational Qualification

• Bachelor's degree in

Supply Chain Management, Procurement, Business Administration, Engineering, or a related field

.

• Diploma/degree in Mechanical Engineering will be an advantage for technical fastener procurement roles.
• Languages required English \& Hindi.