Project Administrator

Overview

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This role supports the construction team by assisting with project documentation, coordinating communications, handling changes orders, and ensuring project stays up-to-date, organized, and on schedule.

The role is key in keeping all administrative, contractual, and procedural aspects of the construction project efficient and successful.

Responsibilities:

• Help maintain and organize project documentation, which includes contracts, drawings, specification, submittals, RFIs, RFPs, close-out documents, etc.
• Assist with change order process, ensuring approvals and proper documentation and organization
• Assist in budget tracking
• Coordinate with Construction Project Manager to ensure timely submission of deliverables and adherence to project timelines.
• Prepare and distribute meeting agendas, minutes, and site reports
• Utilize construction software to organize project documentation, generate reports, track jobsite activity and personnel, and maintain proper record keeping.
• Assist in scheduling submittals and material deliveries, follow up on reviews and approvals
• Collaborate with jobsite teams to ensure safety compliance and quality control standards.
• Support close-out procedures: punch lists, warranties, final inspections, turnover documents, etc.
• Familiarity with permitting process is a plus

Requirements:

• Proven experience in construction administration, project coordination, or a related field is preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Construction management software knowledge is preferred.
• Strong understanding of construction processes, schematics, system design, and project management principles.
• Excellent mathematical skills for accurate calculations related to construction projects.
• Ability to work collaboratively within a team environment while also being self-motivated.
• Strong organizational skills with high attention to detail to manage multiple tasks simultaneously.
• Must live local to the Bay Area (California). Unable to support relocation expenses.