Construction Office Manager

Company Description

Stasi Industries is a dynamic and growing company specializing in innovative solutions for the construction industry. We are committed to delivering high-quality projects with efficiency, precision, and customer satisfaction.

Role Description

This is a full-time on-site role for a Construction Office Manager, located in Old Bethpage, NY. The Construction Office Manager will oversee daily office operations, manage administrative tasks, coordinate office activities, and maintain effective communication with team members and clients across our commercial, municipal, and residential projects. Responsibilities include handling correspondence, managing office equipment, streamlining workflows, and ensuring the office operates efficiently.

This role is ideal for someone with a strong background in paving, concrete, and masonry construction, who understands the fast pace of field operations and can keep projects organized, compliant, and on schedule.

What You’ll Do

• Oversee daily office operations for active construction projects

• Coordinate project scheduling, crews, and timelines

• Manage invoicing, billing, and collections

• Prepare and process AIA billing / requisitions

• Handle certified payroll reporting (prevailing wage)

• Track job costs, budgets, and change orders

• Maintain project documentation and compliance records

• Communicate with municipalities, clients, vendors, and subcontractors

• Assist with bids, contracts, and project closeouts

What We’re Looking For

• 5\+ years experience in a construction office management role

• Proven experience with:

• Commercial construction

• Municipal projects

• Residential construction

• Paving, concrete, and masonry

• Strong proficiency in Microsoft Excel

• Hands-on experience with AIA documents and billing

• Knowledge of certified payroll / prevailing wage requirements

• Excellent organizational, communication, and multitasking skills

Bonus Points If You Have

• Experience with construction management software

• Familiarity with New York municipal regulations and compliance

• Strong understanding of job costing and financial tracking

Why Join Stasi Industries

• Competitive salary based on experience

• Growth opportunities within an expanding company

• High-impact role with leadership visibility

• Fast-paced, team-oriented environment

• Construction Office Manager • AIA Billing • Certified Payroll • Prevailing Wage • Project Scheduling • Job Costing • Commercial Construction • Municipal Construction • Paving • Concrete • Masonry • Excel • Long Island Construction Jobs