Scheduling Specialist (Part-Time)

Scheduling Specialist (Part-Time)

Remote

Clinical

Remote

Part-time

About Fabric Health

At Fabric Health, we are powering boundless care by solving healthcare’s biggest challenge: clinical capacity. We aren’t here to disrupt healthcare; we’re here to fix it. We unify the care journey from intake to treatment, using intelligent automation to remove administrative burdens and make care delivery 2-10x more efficient. Our technology empowers clinicians to move faster and focus on what matters most: the patient.

We are a mission-driven team of brilliant minds trusted by leading organizations including Intermountain Health, OSF HealthCare, SSM Health, and MUSC Health. Our vision is backed by premier investors such as Thrive Capital, GV (Google Ventures), General Catalyst, and Salesforce Ventures. We move quickly for good reason, listen deeply to solve big challenges, and build products with the same care and quality we’d want for our own loved ones. Learn more: About Us \| News \& Press \| LinkedIn \| Careers

About the Role

The Scheduling Specialist is responsible for creating, coordinating, and maintaining clinical schedules to ensure optimal coverage and efficiency across the organization. This role is crucial for managing complex, 24/7 service schedules across multiple service lines and clinics. The ideal candidate will be detail-oriented, highly organized, and possess the ability to manage intricate logistics and coordinate effectively with providers and internal stakeholders.

What You'll Do

As a Scheduling Specialist, you will be the core driver of clinical staff efficiency and coverage. Your primary responsibilities will include:

• Confirming and compiling clinician availability data efficiently.
• Developing and maintaining schedules across multiple service lines and clinics in 50 states plus DC, ensuring continuous 24/7 service coverage.
• Ensuring adequate coverage for all shifts, including evenings, weekends, and holidays.
• Coordinating schedule adjustments, shift swaps, and coverage requests in real time.
• Addressing and resolving scheduling conflicts or issues promptly to maintain operational flow.
• Updating the Fabric Notifications and Overflow schedules accurately.
• Distributing finalized schedules to providers and key stakeholders.
• Submitting provider clinic permissions requests to the Support team as required.

Why You Might Be a Good Fit* You are highly organized and detail-oriented, with a clear ability to manage the complexity of 24/7 clinical schedules.

• You thrive on finding solutions and possess the ability to manage complex logistics, coordinating effectively with numerous stakeholders.
• You are comfortable with the fast-paced, real-time nature of schedule management, including coordinating adjustments and resolving conflicts promptly.
• You possess excellent organizational and time management skills, enabling you to manage multiple tasks simultaneously and work autonomously.
• You have excellent communication and interpersonal abilities, which are essential for coordinating schedule distribution and availability confirmation.

This Might Not Be The Right Fit If...* You are not comfortable with the precision and detail required for managing schedules that impact 24/7 clinical coverage.

• You prefer a role where schedules are static and are not comfortable coordinating real-time adjustments, shift swaps, or managing scheduling conflicts.
• You lack the organizational skills necessary to manage multiple service lines and schedules simultaneously.
• You prefer a highly collaborative team setting over one that requires significant ability to work independently.

Your Qualifications* Bachelor’s degree in healthcare administration, business administration, or a related field.

• Minimum of 2 years experience in scheduling.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently and as part of a team.
• Excellent organizational and time management skills.
• Excellent communication and interpersonal abilities.

The national pay range for this role is $20\.00 – $35\.00 per hour, with a maximum of 20 hours per week. Actual compensation will be determined by factors such as the candidate's geographic market, experience, skills, and qualifications. Expected compensation ranges for this role may change over time.At Fabric, we believe that a diverse workforce is essential to our success. We are an equal opportunity employer and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected characteristic. We actively encourage individuals from all backgrounds to apply. Recruitment Fraud Alert: Protect Yourself**

Fabric Health is aware of scammers attempting to impersonate employers. To ensure that any recruiting contact you receive is legitimate, please adhere to the following: Verify the Domain: Official recruitment emails will only come from addresses ending in @fabrichealth.com or @gem.com*. No other domain names are legitimate.

• Official Interview Tools: We use Gem for our recruitment process and Google Meet for all video interviews. Google Meet is always the platform used for your first interview; you will never be sent a Zoom link to set up or conduct an initial interview. All interviews are conducted via video unless specifically stated by our team as an audio call. We never conduct interviews via chat, social media, Skype, or WhatsApp.
• Zoom Usage: Zoom is utilized only for specific meetings set directly by our team for purposes outside of the standard interview process (e.g., coordination or onboarding discussions). It is never the first link you will receive from us.
• Authorized Contact \& Texting: Fabric will only contact you if you have submitted an application or if you are connected to a current employee who shared your information with us. We will only send text messages if you have provided explicit authorization and consent, either through your application or while communicating directly with our team. If you have not explicitly authorized us to reach out, treat any SMS or unsolicited outreach as fraudulent and do not respond.
• Sensitive Data: We will never ask you for sensitive personal or financial documents (ID, banking info, SSN) during the application, interview, or candidacy stages. All sensitive data is handled through secure internal systems post-offer.
• Verify the Team: You can reference LinkedIn to verify members of our recruiting team; however, please remain vigilant as scammers may create fraudulent profiles. Always cross-reference the sender's email domain with our official @fabrichealth.com address.

If you question the validity of a contact or receive a suspicious message, do not click any links. Report the issue immediately to [email protected]. Please note: The security inbox is for reporting fraudulent activity only. Do not email this address for application status updates or to share application materials, as these will not be reviewed. Applications are only accepted and reviewed if submitted through our official application portal, and no application status information will be provided via the security email.

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Tell us about the most complex clinical schedule you personally managed using Google Sheets or Excel. What was the biggest real-time conflict you encountered, and what steps did you take to resolve it while maintaining staff coverage? **Please note: Applications with incomplete / blank responses to this question will not be considered.*

This is a part-time position with a maximum of 20 hours weekly. However, based on business needs, this is subject to change and hours and working schedule may be adjusted to meet business needs. *

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While this is a part-time role (max 20 hours), our coverage needs span 24/7/365\. Please indicate your availability for the following (Check all that apply): *

Please answer the following as accurately as possible. Your indicated preferences will be verified during the initial screening call, and your ability to commit to these shifts is a requirement for consideration.

I am available for Standard Business Hours (Mon-Fri).

I am available and interested in Weekday Evening/Night shifts.

I am available and interested in Weekend Day shifts.

I am available and interested in Weekend Evening/Night shifts.

I have no preference and can work any shift needed.

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Req ID: CLI2603