Administrative Specialist Senior

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4/6/2026 (8:00 PM EDT)

26-01571

Administrative Specialist Senior

Pay Grade 13

Salary

$3,273\.74 - $4,272\.46 Monthly

Employment Type

EXECUTIVE BRANCH \| FULL TIME \| ELIGIBLE FOR OVERTIME PAY \| 18A \| 37\.5 HR/WK

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Hiring Agency

Education \& Labor Cabinet \| Department of Education

Location

300 Sower Boulevard

Frankfort, KY 40601 USA

The agency may authorize the selected applicant to telecommute on a hybrid schedule. The agency may terminate or modify the telecommuting arrangement at any time. Telework will not be permitted outside the state of Kentucky.

Description

The Kentucky Department of Education is a service agency of the Commonwealth of Kentucky, and part of the Education and Workforce Development Cabinet. The department provides resources and guidance to Kentucky’s public schools and districts as they implement the state’s P-12 education requirements. The department also serves as the state liaison for federal education requirements and funding opportunities.

The department is led by an appointed commissioner of education, who is hired by and answers to the 11-member Kentucky Board of Education. Offices are administered by associate commissioners, and divisions within those offices are administered by division directors.

The department employs approximately 425 Frankfort-based workers; 175 employees in support of the Kentucky School for the Blind (Jefferson County) and Kentucky School for the Deaf (Boyle County); and about 518 employees at the 50 Area Technology Centers across the state.

Our Mission

To partner with districts, schools, families, students, business, industry, and communities to provide leadership and support to ensure success for each and every student.

Our Core Values

• Equity
• Achievement
• Collaboration
• Integrity

The department seeks to hire a smart, experienced, hardworking and dependable Administrative Specialist Senior to join our dedicated team. This role represents a fantastic opportunity to work in a dynamic, challenging and professional environment. We invite you to apply for the opportunity to allow you to expand your learning potential, while receiving a steady income and benefits. We look forward to reviewing your application!

Responsibilities Include But Are Not Limited To The Following

• Provides high-level professional administrative support to the Division of Resource Management, human resource liaisons, agency supervisors, internal and external clients. Assist staff with personnel/payroll issues when requested. Coordinate the Department of Education (KDE) interview scheduling process to ensure compliance with KDE and Personnel Cabinet’s requirements. Interpret, apply and enforce KDE \& Personnel Cabinet’s regulations, policies and procedures. Schedule all KDE job interviews, create and disburse interview schedules to panel members. Provide technical assistance to applicants regarding the application process as requested.
• Draft, submit, monitor and remove job announcements and correspondence for KDE and KY Educator Placement Service (KEPS) websites. Respond to and request education verification documents for employees upon receipt, submit to Personnel Cabinet with allotted timeframes. Draft and submit probationary letters to managers for approval and ensure receipt of approved letter prior to probationary increment.
• Facilitate and coordinate the ordering of appropriate badges for new staff. Order replacement badges. Ensure destruction of badges and the cancellation of badge access when appropriate. Ensure receipt of payment for replacement badges and deliver to the Division of Budget and Financial Management. Serve as liaison between KDE and the Finance Administration Cabinet.
• Draft and submit Career Service Certificate letters for Commissioner’s signature and attach with Career Service Certificate and distribute to KDE employees. Responsible for the intake of Outside Employment applications. Ensure completed correctly and attach employees position description and most recent personnel action to application and send to Legal Services for review/approval or denial. Maintain all information in a spreadsheet.
• Learn to become familiar with register request process within MyPurpose. Upon request forward applications, all necessary documents, including registers and interview documents for hiring manager. Develop knowledge of the KHRIS system and navigation within the system. Upon request, search and view employee information to determine dates of employment, organization unit, salary and position description.
• Manage incoming phone calls for the division. Distribute mail to the division upon receipt. Schedule meetings, reserve conference rooms upon request Maintain personnel files, getting them sent to archives.
• Performs other duties as assigned.

Benefits And Perks

• Comprehensive health insurance (effective first day of employment).
• Health Reimbursement Arrangement (HRA), Flexible Spending Account (FSA).
• Optional Insurance (Dental/Vision).
• Life Insurance.
• Retirement savings.
• Paid Leave (annual, sick, compensatory, jury, voting, election, blood donation, living organ, educational, military).
• Paid holidays (12\.5 days per year, 13\.5 days in a Presidential Election year).
• Deferred Compensation/Free Financial Planning Program.
• Professional development opportunities and ongoing training.
• A collaborative and innovative work environment.
• Flexible Work Schedules.
• Employee Resource Groups.
• Employee Recognition.

The Kentucky Department of Education participates in E-Verify to confirm employment eligibility and will provide federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. KDE will only use E-Verify once you have accepted a job offer and completed the Form I-9\.

For more information about E-Verify, visit https://www.e-verify.gov/ . or contact DHS at 1-888-897-7781\. An Equal Opportunity/Affirmative Action Employer M/F/D

Minimum Requirements

EDUCATION:

Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:

Three years of professional, administrative, or business experience.

Substitute EDUCATION for EXPERIENCE:

Additional education will substitute for the required experience on a year-for-year basis.

Substitute EXPERIENCE for EDUCATION:

Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):

NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111\.

If you have questions about this advertisement, please contact Kanaka Aspari at [email protected] or 502-564-3716\.

An Equal Opportunity Employer M/F/D