[POOL] Clerical Assistant

This posting is for a pooled position. Application submissions for “[POOL]” positions are accepted on an ongoing basis to ensure a continuous and ready pool of qualified candidates for immediate review when the need arises. If/when a position becomes available, the College will review applications from this pool, and interview candidates whose qualifications best match the specific opening.

Applicants must reapply to the pool annually to maintain their active status in the pool.

Provides basic program support for the Business, Education, and Liberal Arts (BELA) division. Assists and supports the dean, division Administrative Assistant, and division Program Coordinator/Analyst with various tasks. Provides basic secretarial and office clerical duties.

Essential Duties:

• Answers basic inquiries, provides information and assistance to students and staff on a variety of matters requiring base level knowledge of programs, procedures, and activities of the division.

• Coordinates with student employees regarding office support, such as maintaining department inventories, distributing mail, maintaining or assisting faculty with office equipment, and making copies. Maintains documentation and creates new written procedures on related tasks. Performs annual key audit. Coordinates the checkout and inventory maintenance of audiovisual equipment including digital cameras and electronic keyboards.

• Maintains proficiency with various office technologies and utilizes these tools for continuous improvements in the efficiency of the division.

• Coordinates food service, materials, and equipment needs for BELA division faculty and staff meetings and/or events. Supports all campus or divisional special events with planning and coordination as directed (e.g. art gallery events, receptions, Welcome Day, etc.).

• Supports student employees’ in the collection and processing of class syllabi each term for retention in the community archive.

• Prepares infographics, posters, and other promotional materials consistent with LBCC’s branding guidelines as directed.

• Provides logistical and clerical support for the WR115 and WR121 faculty to administer and grade tests and final exams.

• Assist Dean with grant management of Cornerstone Project and any other grants including quarterly narrative reporting; provide event support, coordinate guest speaker arrangements and publicity, coordinate with Registrar and Manager of Curriculum and Scheduling on sequencing/ scheduling of any related classes.

• Completes confidential background checks for students interested in practicum placement. Collects student payments, requests check from the Business Office, and submits Criminal History Verification forms to ODE.

• Performs other related duties as assigned.

Minimum Qualifications:

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

Education and Experience:

• Position requires a high school diploma/GED plus 2 years related office experience.

Knowledge and Skills:* Requires desire and commitment to work with students.

• Requires thorough knowledge of office practices and procedures that include proficient use of database and spreadsheet software applications, various office equipment, and filing systems.
• Must be skilled in reception and telephone techniques, and letter and report writing.
• Requires thorough knowledge of proper English usage, grammar, spelling, punctuation, and basic arithmetic skills.
• Must be skilled in using various standard office machines, including computers and word processing, spreadsheet and database applications.
• Requires good planning, organizing, and customer relations skills.
• Requires well-developed communications skills.

Abilities:* Requires the ability to independently perform the duties of the position efficiently and effectively.

• Must have demonstrated initiative and self-direction to learn, interpret, explain and apply knowledge of the college and department organization, operations, programs, functions and special department terminology.
• Requires ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Must be able to communicate with students, staff and the public using tact, diplomacy and courtesy.
• Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.

Preferred Qualifications:

• Knowledge of college policies and procedures is preferred.

Physical Requirements and Working Conditions:

Physical Skills and Abilities:

Learned physical skill is required to perform keyboarding functions. Occasional lifting, guiding, or carrying of lightweight materials or equipment may be required. Sitting for extended periods while working at a computer terminal, and the ability to bend, stoop, and crawl while troubleshooting office equipment failure may be required.

Working Conditions:

Work is normally performed in an office setting with little or no exposure to health and safety hazards. Considerable time is spent working at a computer.

Education and Experience

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

• Position requires a high school diploma/GED plus 2 years related office experience.
• Knowledge of college policies and procedures is preferred.

Knowledge, Skills, and Abilities

• Requires desire and commitment to work with students.
• Requires thorough knowledge of office practices and procedures that include proficient use of database and spreadsheet software applications, various office equipment, and filing systems.
• Must be skilled in reception and telephone techniques, and letter and report writing.
• Requires thorough knowledge of proper English usage, grammar, spelling, punctuation, and basic arithmetic skills.
• Must be skilled in using various standard office machines, including computers and word processing, spreadsheet and database applications.
• Requires good planning, organizing, and customer relations skills.
• Requires well-developed communications skills.
• Requires the ability to independently perform the duties of the position efficiently and effectively.
• Must have demonstrated initiative and self-direction to learn, interpret, explain and apply knowledge of the college and department organization, operations, programs, functions and special department terminology.
• Requires ability to plan, organize and prioritize work in order to meet schedules and timelines.
• Must be able to communicate with students, staff and the public using tact, diplomacy and courtesy.
• Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.

Employment Requirement Criminal Background Check - C4 Applicant Instructions:

Applications submitted to this recruitment pool are reviewed on an as needed basis. Qualified applicants will be contacted when positions become available. Please complete the online application and upload or attach the following required documents:

• Resume

• Cover Letter

• Unofficial Academic Transcript (if needed to meet minimum qualifications)

If your transcript is issued in a language other than English, please include a translated copy.

U.S. Veterans must attach proof of Veteran Status to their application to qualify for veteran’s consideration. Resources and Tips for Applicants:* View information about Accessibility in Recruitment and disability accommodations at Linn-Benton Community College at this link.

Posting Number: 0601140-NC Posting Date: 07/13/2024 Closing Date: