Executive Administrative Aide to the CIO

Nature and Variety of Work

Come join our team!

Prince George’s County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life.

Applicant Limit Notice: Please be advised that applications for this position will be capped at a maximum of 100 submissions. Once this threshold has been reached, the posting will close, and no further applications will be accepted. We encourage interested candidates to apply promptly to ensure consideration.

The Prince George’s County

Office of Information Technology

is currently seeking qualified applicants to fill an

Executive Administrative Aide to the CIO (Executive Administrative Aide-G),

grade

G21

position in the

Director's Office

.

About The Position

This is highly responsible administrative and executive support work performed for the Chief Information Officer (CIO) within the Office of Information Technology (OIT). The incumbent serves as the principal administrative support employee for the CIO and performs complex, confidential, and sensitive administrative functions requiring independent judgment, discretion, and tact. Responsibilities include coordinating executive communications, managing calendars and schedules, preparing correspondence and briefing materials, coordinating meetings and special projects, monitoring assignments and action items, and serving as liaison between the CIO, executive leadership, County agencies, vendors, elected officials, and external stakeholders. Work is performed under the general supervision of the CIO and evaluated based on effectiveness, accuracy, professionalism, confidentiality, and achievement of operational objectives.

About The Agency

The Office of Information Technology (OIT) provides support for all of the agencies, departments, and branches of County government. The OIT Service Desk provides information technology support and maintenance services to Prince George’s County personnel. The Office of Information Technology is wholly dedicated to aligning technology efforts to support the strategic goals of the County. OIT will provide leadership, expertise, and resources in the ideation, development, and deployment of innovative technologies and streamlined processes to improve government efficiency, business interaction, and citizen access to government information and services.

Examples of Work

• Provides direct executive administrative support to the CIO and high-level administrative support to all Associate Directors within OIT.
• Serves as a primary point of contact for inquiries directed to the CIO and OIT executive leadership.
• Independently manages calendars, schedules meetings, and coordinates competing demands across multiple executives to ensure effective use of leadership time with minimal scheduling conflicts and timely adjustments as priorities change.
• Promotes consistency in executive administrative processes across OIT, including standardized documentation, workflows, and communication practices.
• Prepares, reviews and ensures documents are accurate, professionally formatted, compliant with County administrative procedures, and delivered within established deadlines. Documentation includes, but is not limited to, memoranda, briefing documents, reports, presentations, governance documentation, and official communications.
• Coordinates agenda for executive sponsored meetings, leadership briefings, and cross-functional working groups.
• Responsible for the supervision of administrative support staff to ensure office management goals and objectives are effectively achieved.
• Provides proactive coaching, mentoring, and professional development opportunities that improve employee performance and operational efficiency.
• Completes performance evaluations accurately and within required deadlines, providing clear, constructive, and measurable feedback.
• Screens and routes communications, responds to routine and non-routine inquiries as appropriate, and elevate issues requiring executive attention.
• Handles sensitive and confidential information related to audits, and policy development in accordance with County policies and ethical standards.
• Performs other related duties assigned in support of OIT executive leadership and strategic objectives.

Qualifications

Minimum Qualifications

Candidates must meet all minimum qualifications listed below to be eligible for additional consideration:

• Associate's degree from an accredited college or university in Business Administration or Secretarial Science.
• Three (3) years of senior level secretarial/administrative experience which involved working with the public, office management and operational details, and staff supervision OR at least one (1) year of previous experience at the Administrative Aide IV level.

An equivalent combination of relevant education and experience may be considered.

Preferred Qualifications

• Three (3) or more years of progressively responsible executive-level administrative support experience, preferably supporting senior executives in a technology, government, or large organizational environment.
• Experience coordinating executive calendars, scheduling complex meetings, managing travel arrangements, and organizing high-level events involving multiple stakeholders.
• Demonstrated experience preparing executive correspondence, reports, presentations, briefing materials, agendas, and meeting minutes with a high degree of accuracy and professionalism.
• Experience handling confidential, sensitive, and personnel-related information with discretion and sound judgment.
• Knowledge of information technology concepts, terminology, and organizational structures sufficient to effectively support technology leadership and communicate with technical and non-technical stakeholders.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and other business productivity tools.

EACH APPLICATION MUST INCLUDE INFORMATION THAT CLEARLY DEMONSTRATES THE ABOVE QUALIFICATIONS FOR THIS POSITION.

Additional Information

Salary Range Transparency:

The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates:

June 30 and July 7\. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location:

9201 Basil Court, Largo, MD 20774

Conditions of Employment: Upon selection, the candidate must (where applicable):

• Pass an administered Administrative Aide exam. Applicants who have previously taken and passed the exam on or after 8/1/2024 will not be required to re-test. Previous passing test scores will be applied.
• Must possess and maintain a valid Class C driver's license.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Successfully pass preemployment checks which may include reference checks, background investigations, and drug screenings, etc.
• Be willing and able to serve as an essential employee. This position is essential. Essential employees are expected to report during standard or non-standard hours as operations necessitate, or during emergencies. Essential employees are expected to report or remain at work when other County employees are granted Administrative Leave.

ONLY ONLINE APPLICATIONS WILL BE ACCEPTED

Eligibility to Work

: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 888-897-7781 or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS:

If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving a rejection notice. Union employees should refer to their respective collective bargaining agreement and/or union representative for their grievance procedure.

***Prince George's County Government is an Equal Opportunity/Affirmative Action Employer*

*Committed to Diversity and Inclusion in the Workplace***