Contracts Manager

As a

Contracts Manager

, you will have the opportunity to oversee and strengthen SVM's contract administration processes while serving as the primary point of contact for contract-related guidance across the organization. The Contracts Manager will play a critical role in supporting business operations by helping safeguard SVM's interests through the review, administration, and management of contracts and agreements across all areas of the company, including customer, vendor, subcontractor, supplier, and other business relationships. This position serves as a key link between Legal, Operations, Purchasing, Finance, Human Resources, and other departments, ensuring contractual obligations are understood, risks are appropriately managed, and contract administration practices support the successful execution of company-wide business activities.

What You Will Do

Contract Administration \& Oversight

• Oversee SVM's contract administration processes, standards, and internal controls to ensure agreements are administered consistently and aligned with company objectives and risk tolerance.
• Serve as the primary point of contact and central coordination resource for the review, administration, negotiation support, execution, and ongoing management of contracts, subcontracts, vendor agreements, customer agreements, and other legal documents.
• Review contractual terms and conditions to identify potential risks, non-standard provisions, and business concerns, coordinating with Legal and company leadership on proposed revisions and risk mitigation strategies.
• Provide guidance regarding insurance requirements, indemnification provisions, limitation of liability clauses, and other contractual risk transfer mechanisms.
• Partner with Legal and company leadership to establish contract guidelines, approved contracting practices, and risk management standards.
• Serve as the escalation point for complex contractual issues and provide recommendations regarding acceptable risk exposure and business impact.

Business Partnership \& Contract Guidance

• Serve as a trusted advisor to Operations, Project Administration, Finance, Purchasing, Human Resources, and other departments regarding contractual obligations and risk-related matters.
• Interpret contractual language, obligations, and risk allocation provisions, communicating operational requirements, responsibilities, and potential business impacts to internal stakeholders.
• Coordinate contract-related communications and issue resolution between Legal, Operations, Project Teams, and other stakeholders to support timely decision-making and contract execution.
• Partner with project teams throughout the project lifecycle to ensure contractual requirements are understood, communicated, and properly managed.

Process Development, Training \& Reporting

• Develop and maintain contract administration procedures, workflows, templates, resource materials, and training programs that support consistent contract management practices across the organization.
• Identify opportunities to improve contract administration efficiency, consistency, and reporting capabilities.
• Develop and maintain reporting related to contract volume, turnaround times, frequently negotiated terms, and other contract administration metrics to support business decision-making.
• Coordinate training initiatives that strengthen contract awareness, contract administration best practices, and compliance throughout the organization.
• Support the Legal department with other tasks and projects as business requires.

Education, Skills \& Experience

• 7\+ years of experience in contract administration, contract management, legal support, risk management, construction administration, or a related field required.
• Experience reviewing, negotiating, administering, and tracking commercial contracts and agreements required.
• Construction industry experience strongly preferred.
• Strong understanding of contractual language, legal terminology, and contract lifecycle management practices.
• Ability to identify contractual risks and communicate business impacts effectively.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously.
• Excellent verbal and written communication skills with the ability to simplify complex legal concepts for a variety of audiences.
• Proficiency in Microsoft Office Suite and document management systems required.
• Experience working with contract management software and reporting tools preferred.
• Ability to exercise sound judgment, maintain confidentiality, and effectively balance business objectives with contractual risk considerations.
• Willingness to submit to a comprehensive background check required.

Compensation \& Company Benefits Include

This is a full-time exempt position. The compensation for this role is $130,000 - $170,000 annually and is based on experience and skillset.

Health:

Medical / Dental / Vision / Life \& Disability Insurance / FSA

Well-Being

: Robust Maternity \& Paternity Leave / EAP / Paid Holidays / PTO / Sick Leave / Interactive Breakroom

Financial Wellness

: 401k w/ Employer Contribution / Employee Referral Bonus / “Positive Pulse”

Community Investment

: Volunteer Opportunities / Team Building Activities / Employee Activities

Physical Requirements

As a Contracts Manager in the Mechanical Contracting Industry, there are certain physical requirements you should be aware of. These requirements ensure that you are capable of performing the necessary tasks safely and effectively. Reasonable accommodations may be provided to qualified applicants who may not be able to fulfil certain aspects of the role. The key physical requirements for this role are outlined below:

• This role may involve working at a desk, computer, or standing for prolonged periods of time while greeting customers or handling inquiries.
• This role may be required to handle physical paperwork, files, office supplies, and using office equipment like a computer, mouse, keyboard, and calculators.
• While the role is predominantly desk-based, there might be instances where standing or moving around the office is required.
• This role may be required to handle phone calls, reading documents, analyzing data, and interacting with vendors frequently.
• This role does not typically involve heavy lifting, however lifting lightweight items such as files, packages, mail, or other office supplies up to 50lbs might be required.

Who We Are

At SVM, we are more than just a leading mechanical contractor specializing in design-build commercial HVAC, plumbing, piping, service/maintenance, and 24-hour emergency services. We’re a team dedicated to supporting the Bay Area, Sacramento, and Nevada regions with trusted expertise and an unwavering commitment to delivering exceptional experiences at every level.

Our success is built on a collaborative culture that values teamwork, innovation, and doing the right thing. We take pride in fostering an inclusive and welcoming environment where every team member feels supported, valued, and empowered to grow. At SVM, we believe our people are our greatest asset, and we prioritize their development, well-being, and success.

Our state-of-the-art fabrication facility reflects our dedication to quality and efficiency. By leveraging cutting-edge 3D design and manufacturing technology, we detail and fabricate ductwork, piping, and pre-skidded equipment to execute projects with precision and excellence.

At SVM, we don’t just focus on work—we focus on balance. We encourage a life-work approach that allows our team to thrive both personally and professionally. We are committed to helping our team members grow, stay curious, and work collaboratively to tackle any challenge. With the support of peers, managers, and executive leadership, our team is equipped to succeed and build meaningful careers.

The statements above reflect the general nature and level of work expected for this role. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. The company reserves the right to modify, add, or remove responsibilities as needed to meet business and organizational needs.