Family Law Legal Assistant, San Jose

Adams \& Martin Group is working with a growing Bay Area law firm to identify a Family Law Legal Assistant to support its Family Law practice. This role is well suited for an experienced, highly organized professional who thrives in a fast paced environment and is committed to delivering exceptional client service while supporting attorneys with active caseloads.

Responsibilities:

Attorney \& Administrative Support

Provide comprehensive administrative and legal support to Family Law attorneys

Manage active caseloads, court deadlines, and workflow to support case progression

Serve as a reliable point of contact for attorneys, assisting with day to day case management and coordination

Demonstrate a proactive approach by planning ahead, anticipating needs, and ensuring tasks are completed accurately and on time

Document Preparation \& Filing

Prepare, proofread, and finalize legal documents including pleadings, motions, declarations, subpoenas, and discovery

Ensure accuracy, attention to detail, and compliance with applicable court rules and filing requirements

Handle efiling in state courts and coordinate service of process in accordance with deadlines

Maintain strong knowledge of local county court rules and filing procedures

Case \& File Management

Organize and maintain electronic case files, records, evidence, and supporting documentation

Track case activity and provide ongoing litigation support

Assist with overall case organization to ensure efficiency and accessibility

Scheduling \& Calendar Management

Manage attorney calendars, including court deadlines, hearings, mediations, meetings, and appointments

Ensure all deadlines and important dates are accurately tracked and communicated

Demonstrate strong attention to detail in calendaring to prevent missed deadlines

Client, Court \& Internal Communication

Communicate professionally with clients, courts, experts, and opposing counsel

Maintain confidentiality and professionalism in all interactions

Collaborate closely with attorneys, paralegals, and support staff

Trial Preparation \& Project Support

Assist with trial preparation including exhibits, trial binders, mediation, and settlement conferences

Support attorneys with document organization and case related projects as needed

Qualifications

Minimum 3\+ years of Family Law legal assistant experience required

Strong knowledge of local court rules and familiarity with out of county filing requirements

Experience with legal software such as Clio Manage, Timeslips, Adobe, Abacus, or similar systems preferred

Clio experience is a plus

Proficiency in Microsoft Office including Word, Outlook, Excel, and Teams

Excellent organizational, communication, and time management skills

Proactive, detail oriented, and able to prioritize multiple tasks in a deadline driven environment

High level of professionalism, discretion, and commitment to getting work completed accurately and on time

Work Environment

Collaborative and supportive team environment within a growing Bay Area law firm

Fast paced practice dedicated to providing exceptional client service

Please submit your resume for confidential consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.