Legal Team Assistant

Our client is a law firm. They seek a Legal Team Assistant to join their Manhattan, NY office.

Responsibilities

• Coordinate legal administrative support for attorneys and clients by reviewing, tracking, routing, and owning requests through completion while anticipating needs and meeting deadlines
• Prepare and edit legal documents, spreadsheets, blacklines, pleadings, filings, pro bono audit letters, and presentation materials, ensuring accuracy, formatting, and quality standards
• Partner with internal teams to deliver seamless administrative and document support
• Conduct competitive intelligence research and utilize machine learning tools to analyze language relevance, refine search parameters, and support business development databases
• Maintain complex electronic and paper filing systems, including NetDocuments, records management, archiving, security compliance, and client-specific requirements
• Process vendor invoices, expense reimbursements, disbursements, new business intake forms, and ongoing compliance with engagement letters and outside counsel guidelines
• Support billing activities by coordinating with the Billing Department and assisting with client bill preparation and accuracy checks
• Manage attorney calendars, contacts, meetings, court dates, conference logistics, and CRM/Business Development system updates
• Handle correspondence, phone calls, visitors, mail, messenger services, travel arrangements, itineraries, and expense reports
• Provide general administrative and case support, including special projects and additional duties as assigned

Requirements

• High school degree required; college degree preferred
• 2-5\+ years of administrative or clerical support experience
• Experience in a professional services environment required
• Experience working effectively in changing team environments and the ability to work collaboratively
• Strong client service orientation
• Strong inter-personal skills
• Strong written and verbal communication skills
• Ability to work well under pressure and meet deadlines
• Ability to handle privileged, confidential, and sensitive information
• Strong computer/general database skills
• Willingness to learn new technology and software platforms
• Proficient in Microsoft Office
• Available to work a hybrid schedule

JobID: 47794