Procurement Senior Specialist [Mandarin Speaker]

Job Purpose:

These positions are responsible for the execution of Procurement activities for all assigned categories in accordance with Global Procurement Guidelines for Commerzbank branches in Asia.

Must-Have Requirement

• Willing to travel to CelcomDigi Tower, Petaling Jaya, Selangor.
• Must be able to

read, write, and speak Mandarin.

• Must be willing to

work during Malaysian public holidays; replacement leave will be provided.

• Prior experience in

procurement

is required. Candidates with experience in the

banking or financial services industry

will be highly preferred.

Purchases of Goods and Services:

• Perform end-to-end Procurement cycle starting from Purchase Requisition, RFQ/RFP process, Purchase Order issuance, Order follow through on delivery to Payment and resolutions if needed
• Seek, drive, negotiate savings at every opportunity, new and repeating purchases
• Evaluate and compare products and services to determine which best meet the business needs.
• Perform analysis of market and supplier competitiveness with recommended actions to business
• Review Supplier List periodically to keep it up to date with best suppliers who provide value propositions
• Where occasions arise that preferred suppliers are not able to support, source and onboard new suppliers
• Keep abreast of Corporate policy and guidelines and Asia’s regulatory requirements and implement into procurement processes and procedures
• Support all audit related activities
• Gather and report on procurement related matrices on a timely manner as required, ensure integrity of data reported

Contract Review and Management:

• Review procurement related documents, e.g. contracts, proposals, quotations for commercials terms and conditions.
• Highlight and make appropriate recommendations accordingly for the best commercials and risks mitigations
• Maintain contractual documents in the SAP contract database (or other tool).
• Manage contract anniversary in a timely manner prior to expiry, engage business for appropriate actions to be taken, e.g. if renew al, to seek cost savings, avoidances or if termination, to avoid penalties, unwarranted extension of contracts, amongst others, to reduce exposure on commercials
• Together with Business and Legal, review periodically and update standard contract clauses as w ell as the purchase order terms and conditions in line with risks mitigation and regulatory requirements

Supplier Relationship Management - SRM:

• Assist in vendor selection, management and performance
• Manage supplier relationship matters with the preferred suppliers to enable them to provide the best value proposition in terms of pricing, support, quality, risks mitigation amongst others
• Conduct business reviews with preferred suppliers on a periodic basis to assess their performance, providing interactive feedback and implementing action plans for continuous improvements and risk mitigations.
• Support and conduct Global Corporate Procurement (CP) Supplier Assessments

**Customer Relationship Management CRM

(applicable to Senior Specialist)

:**

• Develop strong internal customer relationships to understand and meet key business requirements and cost objectives.
• Provide advice and assistance of a high professional standard for any Procurement matters in Category, Operations support, Contractual and Supplier matters amongst others

Other Responsibilities

:

• Stays up to date with current trends and regulations within the scope of Procurement.
• Act in line strictly with all applicable external law s and internal policies.
• Undertake such other duties as may be required from time to time which are commensurate with the position

Education:

Diploma/Degree in Business Administration / IT /or equivalent

Experiences Requirement :

• Minimum 5 and 7 years in Indirect Procurement for Specialist and Senior Specialist respectively in the Banking/Financial Services industry
• Extensive experience in managing spend in the major categories of:

-IT Hardware e.g. Network /Storage devices, Software

-Telecom services e.g. Data circuits, Voice including mobile.

-Facility Management (FM) e.g. Uninterrupted Power Supply (UPS), office supplies.

-Travel e.g. Travel Management Contractor (TMC), Airlines, Hotels

-Human Resource (HR) e.g. Recruitment agencies

• Familiar with Procurement matters that are related to Compliance and Regulatory topics in the Banking industry.
• Extensive experience in negotiating contracts and managing supplier relationships.
• Extensive knowledge of standard procurement processes and practices
• Extensive customer service skills and knowledge pertaining to Procurement
• Experience working with/leading cross-functional project teams or regional exposure.
• Experience of SAP is desirable

Behaviours and Characters to look for:

• Self-starter and takes initiative, with the ability to work unsupervised and with minimum management direction
• Confident in handling procurement matters
• Strong analytical skills
• Strong interpersonal and communication skills
• Customer and Service oriented with understanding of cultural differences
• Take pride in one’s work and is always striving to look for improvement in every area