Project Coordinator (London)

Are you an experienced BEMS Project Coordinator? Join our London region

We’re seeking a highly organised and proactive project coordinator to support the successful delivery of multiple projects from initiation through to completion. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing competing priorities, and takes pride in ensuring projects run smoothly, on time, and within compliance requirements.

Working closely with contract/project managers and senior stakeholders, you will play a key role in coordinating project activities, maintaining accurate documentation, and ensuring effective communication across internal teams and external partners.

What you’ll need

• Minimum GCSE Grade C (or equivalent) in English and Maths
• Strong organisational skills with the ability to manage multiple priorities
• High attention to detail, particularly with documentation and compliance
• Excellent communication skills, both written and verbal
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience in a project coordination, administration, or support role
• Experience with document control systems (e.g. Procore or similar) - not essential but desirable
• Ideally, you’ll have a background in construction, facilities management, healthcare, or engineering environments
• Knowledge of safe accounting software a bonus
• Understanding of compliance frameworks (ISO, CHAS, etc.)

What you’ll be doing

Project Coordination \& Administration

• Support end-to-end project delivery across multiple workstreams
• Maintain project plans, trackers, and documentation to ensure accuracy and visibility
• Coordinate project schedules, milestones, and deadlines
• Prepare reports, presentations, and project updates for stakeholders

Document Control \& Compliance

• Manage document control systems, ensuring all records are up to date and compliant
• Compile and distribute project documentation packs
• Maintain registers for contracts, compliance and project documentation
• Ensure all health \& safety and regulatory documentation (e.g. RAMS and construction phase plans) are in place

Stakeholder \& contractor coordination

• Liaise with contractors, suppliers and internal teams to ensure alignment on project requirements
• Support procurement processes, including gathering quotes and reviewing submissions
• Coordinate meetings, including scheduling, minute taking and action tracking

Project monitoring \& reporting

• Track project progress, risks, and key deliverables
• Assist in monitoring budgets and project costs
• Escalate issues where necessary to ensure timely resolution

Operational support

• Provide administrative support to project teams
• Assist with audits, accreditations, and compliance activities
• Support general office and operational coordination as required

What You’ll Get

• Competitive salary
• EOT Bonus scheme
• Be part of an EOT business
• Pension scheme
• Family private medical insurance
• 25 days holiday, plus public holidays
• Opportunity for hybrid working following training
• Ongoing training and development opportunities
• Long service rewards, including additional leave after 5 years’ service
• Investment in training, including full suite of BCIA courses and personal development training
• Participation in employee referral scheme – financial payment for referral introductions
• Fantastic team and work environment, with high staff retention rates

Contact us

Apply using the form provided or email [email protected] directly. For general enquiries, find your local office and reach out.