PURCHASING OFFICER 1

THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE

Job Summary

This position is in the Department of Administration's Purchasing Division in Carson City and follows a standard in-office work schedule, Monday through Friday. The Purchasing Officer 1 is responsible for agency commodity procurements over $50,000 and procurement services on projects with a value of over $100,000\. Key duties include planning, organizing, and writing requests for proposals, training evaluators, facilitating evaluations, and processing awards, coordinating negotiations, and preparing contracts. In addition, this position also conducts solicitations, awards, and manages statewide contracts for State and local government agencies. The role requires experience with Electronic Procurement and Enterprise Resource Planning Systems as well as proficiency with Microsoft Office products. Consistent with the Department of Administration’s mission to provide exceptional customer service, this position requires strong customer service skills and the ability to work cooperatively and professionally with internal and external stakeholders.

Under general direction, Purchasing Officers work either within the State’s Purchasing Division or within the Purchasing Divisions of the Nevada System of Higher Education (NSHE) and develop, evaluate, monitor and mediate procurement of goods and services contracts to ensure consistency, uniformity and cost-effectiveness in obtaining services for State agencies in accordance with applicable State and federal laws, regulations, and applicable policies and principles of sound fiscal management.

Essential Qualifications

Bachelor's degree from an accredited college or university in a businessrelated field and two years of professional experience in procurement, project management related to procurement or related field requiring analysis of technical information, preparation of written documents and contract administration; OR one year of experience as a Buyer III in Nevada State service; OR an equivalent combination of education and experience as described above.

Job Duties

Interview user agency staff and administrators to obtain information concerning the type, scope, timelines and technical aspects of the goods and services to be procured; develop project-specific definitions, geographic areas, projected changes in regulation or law, products and deliverables, and clearly defined expectations of the procuring agency.

Plan, organize and write requests for proposals, and other types of solicitations, for publication and distribution to potential vendors; establish timelines for solicitation; develop categories and weights of criteria upon which proposals are evaluated; recruit and train evaluation committee members regarding legal requirements, the evaluation criteria and process, and the expectations identified in the proposal.

Open proposals at the specified date, time and place; coordinate and participate in the evaluation of proposals for technical compliance and cost comparison; negotiate with finalists on deliverables, costs and other items to secure the highest quality of service and the best value for the State; request additional information and/or demonstrations as appropriate.

Coordinate negotiations between the user agency, the Attorney General's Office or delegated legal counsel, Risk Management and the vendor; resolve issues concerning the terms and conditions, warranties, legal requirements, payment schedules, appeal processes for disputes, determination of when a process is complete and other issues which may arise; after the vendor is selected, write the contract for execution by the user agency.

Ensure potential vendors are treated fairly and equitably and the procurement of services for the State is conducted in accordance with all applicable laws, regulations, policies and administrative directives. Manage strategic relationships to drive innovation and continuous improvement.

Communicate with user agency directors, administrators and senior staff, potential and selected vendors, risk management staff, deputy attorneys general and others to identify and resolve complex issues, negotiate contracts, and provide and obtain technical information.

Operate office machines including a personal computer to design and produce graphs, charts, spreadsheets, reports, requests for proposal and other documents related to the procurement of services process.

Perform related duties as assigned.

Under close supervision, incumbents perform the duties described in the series concept in a more limited manner. Incumbents perform the less complex procurement duties, as defined by the Division, have less latitude in choosing the manner in which the work is performed and are typically confined within more stringent guidelines than the Purchasing Officer II.

Knowledge, Skills, And Abilities

Working knowledge of:

oral and written communication skills; computer equipment including word processing, database and spreadsheets.

General knowledge of:

procurement processes including the formal request for proposal process; laws, regulations and legal requirements related to procurement; criteria used to draft and evaluate proposals; contract issues such as preparation of an offer and completion of acceptance documents.

Skill in:

making accurate mathematical computations.

Ability to:

establish and maintain effective working relationships with others; research and analyze information; understand complex concepts and issues; write technical materials using correct English grammar, punctuation, spelling and vocabulary; communicate effectively to elicit information and negotiate terms and conditions.

Recruiter Contact Information: Jenn Trachet -

[email protected]

The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages.

Please send direct Inquiries or correspondence to the recruiter listed on this announcement.

Benefits Include

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP).
• Vacation: Accrual of three weeks of annual leave each year.
• Sick Leave: Accrual of three weeks of sick leave each year.
• Holidays: 12 paid holidays per year.
• Retirement: Participation in the Nevada Public Employees Retirement System (PERS). Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication.
• Deferred Compensation: The State offers a voluntary Deferred Compensation Program.
• No Nevada state income tax.
• Public Service Loan Forgiveness: Eligible due to public sector employment.
• Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.

Additional benefits

may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU).

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF).

• State Holidays The holiday schedule for State employees is established by the Legislature.

The Following Are Legal Holidays

January 1\.............................................. New Year's Day

Third Monday in January.................. Martin Luther King, Jr.'s Birthday

Third Monday in February................ Washington’s Birthday

Last Monday in May........................... Memorial Day

June 19\................................................ Juneteenth Day

July 4\.................................................... Independence Day

First Monday in September.............. Labor Day

Last Friday in October....................... Nevada Day

November 11\........................................ Veterans' Day

Fourth Thursday in November........ Thanksgiving Day

Friday following the Fourth Thursday in November...................... Family Day

December 25\........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284\.255

01

Purchasing Officer 1 - Do you have any of the following?

• Bachelor's degree from an accredited college or university in a business-related field and two years of professional experience in procurement, project management related to procurement or related field requiring analysis of technical information, preparation of written documents and contract administration.
• One year of experience as a Buyer 3 Nevada State service.
• An equivalent combination of education and experience as described above.
• None of the above.

02

A State of Nevada/FBI background check will be required of the selected applicant. Can you meet this requirement?

• Yes
• No

03

A valid driver's license is required at the time of appointment and as a condition of continuing employment. Can you meet this requirement?

• Yes
• No

04

Describe your experience managing multiple deadlines within the same timeframe, including where and when this experience was obtained.

05

Describe your experience facilitating complex solicitations and managing the full contract management life cycle, including where and when this experience was obtained.

• Required Question